The Top 3 Bay Area Party & Tent Rental Companies (In Our Humble Opinion)

From intimate office happy hours to all-out corporate holiday parties to huge conferences, we’ve catered and helped produce a number of the Bay Area’s most memorable events. As a result, we’ve worked with dozens of party rental companies to execute thousands of events.  

Table tops, tents, backdrops—we’ve seen a lot of what’s on the market. We’ve also worked with all types. And since events rarely go off without a hitch, you want vendor partners that not only have great inventory, but are also experienced, professional, creative, quick to pivot, friendly and helpful.  

So, if you’re on the hunt for a party rental or event rental company to work with, look no further than these three to-notch vendors. 

This is who you’ll want to book for your next party.

1) Unica Party Rentals

High quality, friendly, reliable, adaptable—these are all words used to describe Unica and its suite of rental services. 

Founded by an event industry veteran, Unica knows the events business inside and out. Since it launched, it has continued to expand its inventory of rental equipment to keep up with evolving styles and trends. We can attest that the events they support are always stylish and current.

“Unica’s delivery team is always helpful on site and ready to pivot at all times,” boasted Off the Grid Event Producer Michael San Gaspar. With some much change happening at the drop of hat, thanks to Covid, it’s great to have a reliable partner that’s quick to pivot and adapt to the situation at  hand.

Off the Grid Catering Event Producer Uri Mendoza shared similar feelings. “Javier and his team at Unica are so easy and flexible to work with; their professionalism is what makes them my favorite vendor to work with,” he said.

What they offer: Tents, dance floors, lighting, tabletop, furnishings, linens and more.

See their full catalog here.

2) Stuart Rentals

With the largest delivery and instal capacity in the Bay Area, Stuart Rentals can handle anything from simple setups to more complex projects with ease. 

Their party rental catalog has over 5,000 products and more than 100,000 feet of inventory overflowing with beautiful things—making Stuart one of the go-to rental companies for large corporate events. 

Why do we like working with them so much? According to Gaspart, “They are so reliable and always have solutions for any and all outdoor needs.” Their tents and canopy options, in particular, are a thing to write home about.

With most events needing an outdoor solution these days, that is a valuable quality to have.

What they offer: The better question might be, what don’t they offer?

See their full catalog here.

3)  Bright Rentals

Fun and creative is what you can expect when you have Bright on the rentals list, according to Off the Grid’s Head of Operations, Melody Yeung.

Stylish, unique, current, dependable, efficient, friendly, fun—there simply aren’t enough positive words to describe rentals vendor Bright Rentals.

As one of our top go-to vendor partners, Bright’s team of event professionals always shows up with beautiful products, expert advice, and flawless execution. As hospitality people, we appreciate how service-oriented Bright’s team is. They’re dependable, on time, and ready to deliver. 

What they offer: Dinnerware, glassware, flatware, tabletop decor, bars, accessories, seating, linens, tables, lounge furniture, kids furniture, lighting, garden, dividers, climate control, dance floors, tenting, staging and more! 

See their full catalog here.